Administrative Assistant

Company: Volt
Location: Saint Paul
Posted on: May 7, 2024

Job Description:

Volt is immediately hiring for Administrative Assistant in Maplewood, MN.As an Administrative Assistant you will:

• Support the Dental Solutions Scientific Affairs & Education team in coordinating and planning educational events including,
  • Oversee and ensure that educational events are planned with budget.
  • Serve as the central point of communication, planning meetings, effective information sharing and efficient operations during program execution between all stakeholders.
  • Utilize the Cvent Management Software to document and complete event planning requirements per planning form.
  • Source, contract, and manage venue and event logistic details.
  • Utilize Cvent Management Software to build registration pages.
  • Monitor events to ensure compliance with the rules and regulations where applicable.
  • Assist in tracking key customer education data.
  • Lead the scheduling and coordinating of healthcare professional travel requests.
  • Complete and report out to stakeholders' post-event evaluations and debrief. This is a full time opportunity.Hybrid role, must be able to go onsite in Maplewood, MN.The ideal candidate will have:
    • Bachelor's degree or higher
    • Three (3) years of on-the-job event management experience
    • Experience with Cvent management software.
    • Experience with SmartSheets, Excel and Microsoft Office Suite
    • An understanding of the complex world of compliance for Health Care Professional events within a life science company including understanding Meal Caps, State & Country Laws, Transfer of Value reporting, and other compliance requirements.
    • Has a high level of flexibility and adaptability to handle unforeseen events and changes that may arise during the planning process.
    • Detail-oriented, able to multitask, and has exceptional time management skills.
    • Must be a self-starter who is able to work with minimal supervision and have good interpersonal skills and possess the ability to work with many different personalities.
    • Ability to work flexible work hours due to global nature of department.
    • Passionate, dedicated individual who loves event planning. Pay Rate: $20.00 - $21.00 per hour*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please or call (866) -898-0005. Please indicate the specifics of the assistance needed.Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. - 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.Volt is acting as an Employment Business in relation to this vacancy.

Keywords: Volt, Plymouth , Administrative Assistant, Administration, Clerical , Saint Paul, Minnesota